bcFood has specific ERP functions for Food Processors, Food Manufacturers, and Food Distributors

Food Processors

Turning raw materials into usable products

dynamics erp food processors

Food Processors

The basic cutting, cleaning, culling, washing, or juicing of a raw food item is the first step towards turning a material from the field into an edible ingredient. As with any other stage or segment of the food industry, processors must be able to manufacture their products in a safe, compliant manner. Full traceability throughout the supply chain is critical so that a material can be traced from its point of origin to its ultimate destination.

Other important considerations for food processors include:

The ability to accurately receive, move, and ship products in bulk quantities.

Visibility to the fluctuating market prices of commodities.

Precise cost tracking for processing activities.

This functionality can all be found in bcFood, as well as many other features geared towards the needs of food companies. Check out our Feature Book for a complete list of the features in bcFood.

Advanced Lot Management

For food companies, lot number assignment is critical for tracking the movement of items through the supply chain, performing quality testing, and executing product recalls. bcFood builds upon the native item tracking features in Dynamics so that you can institute strong, comprehensive lot control without sacrificing efficiency.

Automated assignment – set up your items to automatically assign lot numbers from a predefined number series with every inbound purchase receipt or outputting of products from your manufacturing processes.

Multiple lot values – maintain the relationship between your numbering system and those of your customers and vendors by assigning separate vendor, customer, or other externally-assigned identification numbers to lot records.

Lot inheritance – when you reclassify an old lot, bcFood copies important identification information, country of origin assignments, and quality testing data to the new lot record, ensuring that important data follows your lots throughout the system.

Usage scenario

Automatically assign lot numbers to purchased products, then enter the vendor’s lot identification information on these records, making it easy to cross-reference separate numbering systems.

bcFood Advanced Lot Management Screen Shot

Crop Years

If you receive, sell, or process agricultural commodities, you know the importance of properly identifying the crop year for your products. bcFood contains the functionality to set up crop year codes and assign these codes to your lot records, facilitating tracking and reporting activities.

Easy to assign and review – accessible directly from the Lot No. Information Card, crop year information is easy to assign to lot record, and can be included in standard Dynamics filters, allowing you to identify on hand product that falls within a particular growing period.

Mandatory requirements – make the assignment of crop years mandatory for all new lots of specific items, ensuring that this information is recorded consistently with each and every transaction.

Starting date definition – set up starting dates for each crop year code, then use this information to automatically assign the proper crop year to received commodities.

Usage scenario

Assign crop year codes to your lot records, then develop reports to indicate the percentage of a given crop year that is received, shipped, or consumed in processing activities.

bcFood Crop Year Screen Shot

Scale Interface

Capture the scale-in and scale-out weights of trucks bringing products in and out of your locations, then transmit these readings directly to bcFood, ensuring reliable, error-free data. Nationally certified, bcFood’s scale integration maintains compliance in all 50 states.

Minimal setup required – start collecting scale data with bcFood in no time after identifying the necessary scales within Dynamics and specifying a few default settings.

Weighmaster definition – set up your necessary weighmaster codes and tie them to default scales, ensuring that a user is extracting data from the proper device, and print the results of scale readings on compliant weighmaster certificates.

Weight review and correction options – scale readings are logged and accessible for easy review, and an easy-to-use reverse feature allows you to correct any inaccurate or improper readings.

Usage scenario

Transmit the scale-in weight of trucks bringing product into your warehouse to the associated receiving document in Dynamics, then obtain the scale-out weight to calculate the net weight of the product itself.

bcFood Scale Integration Screen Shot

Processing, Batch, and Package Production

bcFood extends the manufacturing capabilities of Dynamics with functionality that more accurately represents the type of production activities that are performed by food processers and manufacturers. Now you can create, plan, schedule, and report production against orders designed specifically to represent your processing, batching, and packaging procedures.

Unique production orders – starting with a standard production order template, create and maintain production orders that represent separate types of production activity.

Batch and lot production – create production orders according to defined batch or lot sizes, making it possible to plan for production that meets your equipment capacities.

Co-products/by-products – record multiple outputs per production activity, each with its own cost, accounting for scenarios in which a single process yields more than one product.

Usage scenario

Process fresh fruit, then batch the processed items with other ingredients as part of a recipe, and finally package the product into finished goods.

bcFood Processing, Batch, and Package Production Screen Shot

Commodity Receiving

With bcFood, you can generate commodity receipts for the inbound delivery of commodities to your warehouse locations. These commodity receiving features address the unique challenges that come with handling bulk quantities of commodity products.

Streamlined order entry – commodity receipts narrow the entry of data to focus solely on the physical receipt of product, giving your users a clean platform for recording their activities.

Extensive traceability – using grower-specific information, record the exact ranch, block, or field from which a given receipt was harvested, making it easy to trace your inventory back to its exact point of origin.

Accurate weight information – specify the containers that were used as part of each receipt, then use these containers’ tare weights to calculate the net weight of the product itself.

Usage scenario

For every inbound truck delivery of commodities, enter the grower and field to identify the point of origin, then record scale-in and scale-out weight values for a more accurate picture of inventory.

bcFood Commodity Receiving Screen Shot

Payees and Payment Schedules

Ensure that the payments you make to your growers during a harvest season or other contract period are on time with payment schedules. Define the payment percentages and recipients at every stage so that payments are always made to the correct parties, and in the correct amounts.

In-depth payment schedules – set up different payment classes for harvest advances, progress payments, final payments, and loans that are all mapped to unique General Ledger accounts, then use these classes to create payment schedules.

Flexible payouts – specify multiple payees against a single grower, then split grower payments across these entities according to established percentages.

Quality testing rates – integrate your grower management payment features with bcFood’s quality assurance module so that a given commodity’s quality testing results directly affect the final price you will pay to the grower.

Usage scenario

Make regular payments to your growers throughout the duration of established commodity contracts, with a final payment being made right in line with a contract’s end date.

bcFood Payees and Payment Schedules Screen Shot
Food Manufacturer

From many ingredients comes something new

dynamics erp food manufacturer

Food Manufacturers

The batching, mixing, cooking, or combining of multiple ingredients into a more complex product is a process that is performed in many different segments of the food industry. For food manufacturers, it is critical that recipes can be defined in a way that reflects reality, allowing for standard batch sizing and yield percentages. Capturing data such as allergens or nutritional information ensures that items are manufactured according to the highest standards of safety and compliance.

Other important considerations for food manufacturers include:

Full traceability of raw materials, WIP, and finished goods as they enter, move within, and leave inventory.

The ability to set up and enter the results of quality testing.

Scheduling tools that take advantage of equipment and labor capacities.

This functionality can all be found in bcFood, as well as many other features geared towards the needs of food companies. Check out our Feature Book for a complete list of the features in bcFood.

Recipe and Packaging BOMs

In a process manufacturing environment, it may be convenient to separate the production and packaging of a finished good item into different processes. bcFood expands upon the existing production functionality in Dynamics by giving you the ability to set up recipe and packaging bills of material (BOMs).

Separate BOM types – segregate the mixing, blending, and batching of raw materials into an WIP product with the packaging of that item into a finished good with dedicated bill of materials groupings.

Batch sizing – define recipes according to standard batch sizes, then enter materials as percentages of the total batch, making it easy to adjust and scale bills of material.

Yields, scrap, and loss factors – include expected yields, scrap amounts, and anticipated losses, achieving greater accuracy in determining production output quantities.

Usage scenario

Create a recipe BOM for a WIP item, then use that item in multiple packaging BOMs to represent different packaging configurations.

bcFood Recipe and Packaging BOMs Screen Shot

Mobile WMS and Production

bcFood’s out-of-the-box integration with Beck Consulting’s bcMobile solution allows you to trade a paper-based system for handheld mobile devices with barcode scanning functionality. When your users record inventory movements, picking activities, and production results as they occur, this information is transmitted directly to Dynamics, giving you a real-time picture of your inventory.

An approachable interface – bcMobile’s intuitive graphical user interface can be personalized by role, controlling which tasks a given user can perform.

Extensive compatibility – available on both Android and Windows Mobile platforms, bcMobile has been successfully deployed on mobile units from popular manufacturers such as Zebra, Honeywell, and Motorola.

A library of transactions – bcMobile allows your users to perform major warehouse movements such as receipts, picks, and shipments; execute physical counts; enter production output and consumption as it happens; and obtain quick insight into specific item, lot, and license plate records.

Usage scenario

Place barcode labels on received and outputted items, then scan these barcodes to record the movement of these products.

bcFood mobile WMS Screen Shot

Quality Assurance/Quality Control

Ensure that all areas of your business are covered when it comes to instituting airtight control standards with bcFood’s quality assurance module. Record every quality testing activity that takes place in your company, and use this information to prevent bad product from entering or leaving your facilities or ensure that an item meets certain specifications before it is used.

Extensive test types – go beyond the basic definition of numeric, descriptive and yes/no categories with bcFood’s formula engine, which makes it possible to set up more advanced calculations and require that individual or entire groups of tests meet certain thresholds.

Tests for all scenarios – build QA score sheets for different areas of business, or even different scenarios within the same business area, so that the necessary tests are presented to users in any situation.

Maintained in history – test results are stored in the system as item or lot attributes, which can be automatically updated when re-testing occurs.

Usage scenario

Perform truck inspections with every inbound and outbound movement; set up your manufactured products go through a series of inspections at different points before they are ready to go out the door.

bcFood Quality Assurance Quality Control Screen Shot

Production Scheduling

bcFood’s production schedule gives you the visibility you need to pending and active production orders, allowing you to schedule and re-schedule them as the situation demands. With all the information you need at your fingertips, you can sequence the order in which production activities are performed in as efficient and safe a manner as possible.

Easy production sequencing – bcFood will automatically sequence production orders according to predefined defaults while still allowing you to manually adjust the schedule as needed.

Ad hoc production – create production orders for on-the-fly manufacturing needs directly from the production schedule, then shift existing orders in the schedule to accommodate these new activities.

Filtering for instant visibility – predefined filters make it easy for users to quickly identify different types of production order, such as orders in which all scheduled activity has been completed, and those for which there is still more output to record.

Usage scenario

Use default sequence codes to group items by allergen, color, or package size, then instruct bcFood to automatically schedule production activity so that similar items are produced together.

bcFood Production Scheduling Screen Shot

Item Allergens

Meet necessary regulatory requirements and ensure safety and compliance by indicating which items in your inventory contain allergens such as dairy, wheat, and shellfish. Use this data to influence everything from how production is scheduled to where items will be stored in your warehouse.

Unlimited setup options – set up as many allergen types as you wish, making it possible to define categories that are as general or specific as your business needs demand.

Multi-level BOM visibility – roll up allergens through all levels of production, so that the allergens in a raw material are maintained through multiple manufacturing processes and remain visible on finished products.

Stay up to date – basic update tools make it easy to quickly revise an item’s allergen listing based on any changes to associated ingredients.

Usage scenario

Specify which of your manufactured items contain allergens, group production activities by allergen type, then schedule them to specially-designated allergen lines.

bcFood Item Allergens Screen Shot

Item Nutrients

Record nutrient information such as fat content, carbohydrates, protein, and sodium for your purchased ingredients and the food products you manufacture. With this information, you can ensure that your products meet certain nutritional standards and requirements.

Flexible nutrient definition – use Dynamics attributes to set up the nutrient values you wish to track, then link these to item categories so that the proper nutrients can be defined for different item groupings.

BOM-based calculations – define nutrients for your raw material items, then instruct the program to automatically determine a manufactured item’s nutrient values based on its ingredients.

Multiple printing options – create nutritional label templates using style sheets or bcFood’s BarTender integration, then print nutrient values directly from your system.

Usage scenario

Copy an existing recipe to a new “low salt” version, change the ingredients, then update the nutrient information to reflect the changes to the recipe’s sodium content.

bcFood Item Nutrients Screen Shot
Food Distributors

From the field and factory to the kitchen table

dynamics erp food distributor

Food Distributors

Besides their primary production activities, food processors and manufacturers may also deliver their products to customers. In other scenarios, an organization is dedicated solely to the distribution of food items. In either instance, the ability to have clear, up-to-date visibility to the status of each and every inbound and outbound transaction is necessary to guaranteee that every receipt or delivery of product occurs on schedule.

Other important considerations for food distributors include:

Factoring charges such as freight and fuel into inventory costs.

Complete insight into pallet, tote, railcar, and shipping container contents.

Tracking and storage of regulatory shipping documentation.

This functionality can all be found in bcFood, as well as many other features geared towards the needs of food companies. Check out our Feature Book for a complete list of the features in bcFood.

License Plating

Manage your warehouse with bcFood’s license plate records, which can be set up to represent your pallets, totes, bins, and other storage units, along with their contents. Store all of the item data at the license plate level, making the process of recording inventory movements considerably more efficient.

Streamline pallet movements – track multiple items, variants, lot numbers, serial numbers, and weights on a single license plate, simplifying the way in which you enter the movement of items in Dynamics.

Configurations and catalogs – set up multiple license plate configurations to reflect the different ways in which you stack and store your items, then create license plate catalogs to keep track of your customer and vendor’s preferred configurations.

Comprehensive management tools – bcFood’s license plate features allow you to build, transfer, count, merge, split, and break apart license plates with ease.

Usage scenario

Output finished product directly onto pallets, move these pallets into storage bins, then pick and ship them against a customer’s sales order.

bcFood License Plating Screen Shot

Bookings and Container Tracking

Track the shipment and receipt of products on an international scale by using bcFood’s global trade features. Create bookings to manage the movement of the shipping containers that carry your items around the world.

Rapid booking creation – build bookings and containers directly from sales and purchase orders and let bcFood automatically enter many of the values from these source documents.

Comprehensive global trade data – record shipping lines, vessel information, ports of loading and discharge, delivery schedules, completion dates, inspection status updates, and more on each international booking record.

Create unique container records – use bookings to track the movement of one or more shipping containers and their contents, and maintain container settings such as identification numbers, dimensions, capacities, and seals.

Usage scenario

Create booking records to manage the overseas shipment of product, and use the various information fields to record all necessary data to maintain compliance with international trade regulations.

bcFood Bookings and Container Tracking Screen Shot

Advanced Price, Markup, and Discount Rules

In an industry where pricing can vary for different groups of customers and items, it can be difficult to keep track of all these arrangements. bcFood takes the complexity out of pricing, markup, and discount setup with simple trade management tools that allow you to quickly implement all your pricing structures.

Calculation hierarchies – create multi-level tiers that determine a given price, markup, or discount amount based on whether a document meets certain minimum thresholds.

Period-specific pricing – set up start and end dates for every trade rate so that future pricing can be entered and then automatically applied on the desired date.

Separate financials – direct trade plan revenues or deductions to dedicated G/L accounts, making it easy to include or omit specific revenue streams in analysis activities.

Usage scenario

Create markups for freight based on a shipment’s total weight, then post your freight revenue to its own account in the General Ledger.

bcFood Advanced Price, Markup, and Discount Rules Screen Shot

Order Quantity Change Tracking

Bring control to your order entry processes with order quantity change tracking. Assign order quantity change codes to sales and purchase lines before making quantity adjustments, providing clear explanations for why any order quantities were modified.

Influence original quantities – configure order quantity change codes to ignore or replace original quantity values so that you can compare actual to expected order fulfilment when a true shortage exists.

Institute your policies – make order quantity change tracking a mandatory step when adjusting order quantities, and tie code assignment to user-specific permission sets.

Maintained in history – order quantity change data is stored long after the orders themselves are completed, making it simple to answer questions at a later time.

Usage scenario

Define multiple order quantity change tracking codes so that you can indicate when a quantity change is prompted by a specific customer request, insufficient on hand inventory, or a simple error in data entry.

bcFood Order Quantity Change Tracking Screen Shot

Shipping and Receiving Overviews

Give your shipping and receiving personnel visibility to pending activities with bcFood’s receiving and shipping overview screens. Presenting only the information that is related to receiving and shipping, these streamlined views allow users to focus solely on the task of managing how items move in and out of your locations.

Detailed shipment information – obtain additional insight on outbound documents with detailed shipping views that display every document line, allowing you to filter and group pending shipment activity by a common item or item type.

Quick document creation – create individual shipments or receipts for entire orders, specific order lines, or groups of lines that span multiple orders.

Access to related documents – open any associated warehouse or picking documents directly from these overview screens to get an instant picture of what activities have been performed against a shipment or receipt, and what remains to be done.

Usage scenario

Sort pending sales orders by shipment date and determine which orders are scheduled to be shipped soon, and which ones will be handled later in the week or month.

bcFood Shipping and Receiving Screen Shot

Countries of Origin

For companies that buy and sell products on an international scale, bcFood lets you track the country of origin for the items that pass in and out of inventory. Assigned to individual lot records, this country of origin information is maintained as the item is moved, shipped, and even consumed in production activities.

Multiple countries per lot – record unlimited countries of origin against a lot, allowing you to accurately reflect a product’s journey through multiple countries.

Country prioritization – define preferred countries of origin for item records so that your users can make the right decision when given the choice of purchasing a product from multiple points of origin.

Restriction management – set up country of origin restrictions for your customers and vendors, preventing the shipment or receipt of products from certain countries to the designated parties.

Usage scenario

Record the country of origin for your internationally purchased products, then use restrictions to prevent you from selling them to customers who will not accept them for financial, ideological, or other reasons.

bcFood Country of origin Screen Shot
Contact us for more information