Sales and Purchase Contracts

Time to seal the deal

A Contract refers to a legal sales or purchase agreement. It obligates a buyer to buy and a seller to sell a product or service. A contract serves as the basis for a transaction, provides the framework for how the transaction will proceed, and specifies what is included in the transaction. It allows the buyer and seller of a product to negotiate, and ultimately agree upon, a proper price. Contracts can be used for large single purchases or frequent purchases across a specified time period. Contracts for products oftentimes include a quantity that the buyer is obligated to purchase over the course of the contract period. Contracts serve as a record of any portions of the agreement that have already been met or transactions that have already been completed, as well as an official record of when the final sale is to take place.

With bcFood’s Sales and Purchase Contract feature, you can accurately set up and manage contract agreements between you and your customers or vendors. These contracts can be used as the foundation for every order.

bcFood’s Sales and Purchase Contracts feature

Accurately set up and manage contract agreements between you and your customers or vendors. Once contracts have been set up, use them to generate sales and purchases orders, drawing down against the contract quantity with every new order.

Accurate contract quantities – for every contract item, the system maintains the original contracted quantity, the quantity that has already been assigned to orders, and the quantity remaining to be assigned, giving you total visibility to progress in filling the contract.

Alternate items – specify alternate contract items, variants, and units of measure, making it possible to use acceptable substitutes and still update contract activity.

Mandatory Requirements – enforce business relationship rules by requiring that all transactions with a given customer or vendor be tied to an existing contract.

Usage scenario

Set up sales contracts for an agreed-upon quantity of pounds with your customers, then define an alternate unit of measure, allowing you to fill the contract by shipping bagged product.